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ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
September 17, 2014

ATTENDEES: Cherilyn Craig, Michael Thomas, Carl Welden, Kit Goldpaugh, Craig Zisman, Karen Burchell,  Wendy Alexander, Nancy Hertzig, JoAnn Reuben
ABSENTEES: Karen Burchell, Kathy Wiacek

MINUTES: Discussion on Director’s Report - From now on, the Director’s Report will be cut and pasted from Wendy’s report into the minutes. Motion by Craig to accept minutes as amended, seconded by Cherilyn, passed.

FINANCIAL REPORTS: filed for audit

DIRECTOR’S REPORT: 1. Thank you to Carl for securing the new bookcase.
2. Congratulations to Kit on her first workshop.
3. Please put the word out that we need new Board members.
4. Budget vote a success
5. Continuing to work on compliance with Civil Service.
6.  Would like Board to consider establishing a working relationship with Glennon Co. 331-0332 “Foundations to Roof – Property Management & Maintenance” for all areas of work on building. Steve “Wojo” Wojciechowski, owner, fully insured….we’ve worked with him as our locksmith, he has long experience in all to do with structures, & has a team to do all phases of work…Carl will call and speak with him.
7. Thursday, Oct 23, 10 a.m. UCLA meeting in Gardiner Library. There will be 2 guests from Civil Service attending to answer questions. Wendy and Cherilyn will attend. Anyone else?

CORRESPONDENCE: Cherilyn will buy a card for Chris and leave it at the Library for everyone to sign.

COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Karen, Cherilyn) Budget passed 105-6.
Physical Plant:  (Carl, Chris) Carl found water in the basement. KOSCO came to fix, and it was run off from the AC. Not sure if the problem is completely solved yet.
Internal Affairs: (Karen, Cherilyn) Discussion of Civil Service requirements.
Board terms reworked. Cherilyn will find info on formula for Sick days/personal days.
External Affairs: (Michael, Chris, Kathy – GOTV) Blue Stone Press put the info re: vote on their online version.

FRIENDS Kit will be the Friends liaison. Newsletter sent out.
OLD BUSINESS
NEW BUSINESS
Next meeting October 15, 7 pm.
Motion by Carl to pay bills, seconded by Kit, passed.
Motion by Carl to adjourn, seconded by Cherilyn, passed.

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
August 20, 2014

ATTENDEES: Cherilyn Craig, Michael Thomas, Carl Welden, Chris Pryslopski, Karen Burchell, Kathy Wiacek, Wendy Alexander, Nancy Hertzig, JoAnn Reuben
ABSENTEES: Kit Goldpaugh, Craig Zisman
MINUTES: Motion by Chris to accept minutes, seconded by Cherilyn, passed.

FINANCIAL REPORTS:  Nancy will contact Jason to authorize the one time adjustment for reconciliation and also ask Jason how to print report showing monthly reconciliation.

DIRECTOR’S REPORT: new bulletin board in the office that can be used for all, especially vote information

CORRESPONDENCE: UCLA dinner Tuesday, September 30, 6-9, StoneHedge
Chris submitted a letter of resignation as of September 5

NEW BUSINESS forms for new Board members to be displayed at budget vote. Cherilyn has a new list of election inspectors.

COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Karen, Cherilyn) Budget Vote September 4, publicized community wide.
Physical Plant:  (Carl, Chris) call to Kosco unanswered. Eagle Scout project of flag pole completed.  Drainage still to be finished. Carl picked up voter rolls. Absentee ballots available. Carl available to pick up meals for the election inspectors.
Internal Affairs: (Karen, Cherilyn) Karen will write something regarding the Board discussion of Direct Deposit, mail it to Nancy, and Nancy will send it on to the appropriate staff.
External Affairs: (Michael, Chris, Kathy – GOTV) Chris will send adapted newsletter article to Blue Stone Press
OLD BUSINESS

FRIENDS met August 2, question of Board liaison, next meeting October 11. Ron Whiteurs, winner of the apple ipad, is having an exhibit at the Century House Historical Society, a poetry reading on September 21, and is doing a program, inviting us to have a free ad promoting the Library and the Friends. Sunday, October 26, book club meeting.

Next meeting September 17, 7 pm.
Motion by Karen to pay bills, seconded by Michael, passed.
Board was in Executive Session from 9:06-9:35 Motion by Michael to approve the personnel issue discussed in executive session, seconded by Kathy, passed.
Motion by Cherilyn to adjourn, seconded by Karen, passed.

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
July 23, 2014

ATTENDEES: Cherilyn Craig, Michael Thomas, Carl Welden, Chris Pryslopski, Wendy Alexander, Nancy Hertzig, Craig Zisman, Friend Cynthia Eggers
ABSENTEES: Kit Goldpaugh, Karen Burchell, Kathy Wiacek

MINUTES: Motion by Chris to accept minutes, seconded by Carl, passed. Nancy will send a notification to Ann each month, informing her that the Credit Union check was sent.
01-01-14 Motion by Craig for the Board to permit the accountant, Lyn, to make a journal entry to reconcile the checking account as of December 31, 2013, as discussed at the June 26 meeting with the accountant, seconded by Cherilyn, passed.

FINANCIAL REPORTS:  filed

DIRECTOR’S REPORT:
1. The Library is not required to turn over information on patrons to any officials. Please familiarize yourself with these policies and others that are not up to date.
2. Budget vote procedure and process updated to include absentee ballots.
3. KOSCO serviced furnace this week and made suggestion to purchase water heater tosave money and fuel.
4. From MHLS, Sierra VIP status no longer exists for Board, friends, staff

CORRESPONDENCE: Received correspondence from KOSCO regarding oil bill for the year, and Nancy will call to confirm the bill for the service contract.

NEW BUSINESS
COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Karen, Cherilyn) Motion by Craig to approve the Proposed 2015 budget, which includes a salary increase of 1.5%, seconded by Carl, passed.
Physical Plant:  (Carl, Chris) Basement seems okay with water. Carpet tiles will be stored in copier room.
Internal Affairs: (Karen, Cherilyn) Wendy’s evaluation will be deferred to next month.
External Affairs: (Michael, Chris, Kathy – GOTV) supposed to send Renovation article and thank you to Bluestone Press.

OLD BUSINESS filled out Budget Vote procedure list
FRIENDS email newsletter will include GOTV. Craig will work with Cynthia. He will ask Ann about labels. We will forgo the phone calls for this year.
Next meeting August 20, 7 pm. Information meeting for public 6:30.
Motion by Carl to pay bills, seconded by Michael, passed.
Motion by Carl to adjourn, seconded by Michael, passed.

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
June 18, 2014

ATTENDEES: Cherilyn Craig, Karen Burchell, Kit Goldpaugh, Kathy Wiacek, Michael Thomas, Carl Welden, Chris Pryslopski,Wendy Alexander, Nancy Hertzig, Craig Zisman, JoAnn Reuben
ABSENTEES: none
MINUTES: Motion by Chris to accept minutes, seconded by Carl, passed.

FINANCIAL REPORTS:  Nancy and Karen will meet with Lyn to discuss 1. bank account reconciliation and 2. net income reconciliation. Ask Lyn about 3. an additional $5000 from Friends for project that did not come through the library directly.
filed for review

DIRECTOR’S REPORT:
1. Deferred Compensation letter was a sneaky solicitation, and not actually related to the NYS retirement system.
2. Carpet project a big success and improvement.
3. NYS Grants Action News given to Cherilyn and emailed to entire Board. If you have not received any emails from MHLS recently, please let Wendy know.
4. MHLS June workshops still available re Essential Trustee Duties

CORRESPONDENCE:
NEW BUSINESS COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Karen, Cherilyn) meeting July 2
Physical Plant:  (Carl, Chris) 1. discussion of the upcoming flag pole Eagle boy scout project 2. reinforced book shelves after reinstalled, and others anchored to wall
Internal Affairs: (Karen, Cherilyn) Library Director’s evaluation passed out, to be filled out by each trustee and completed by July meeting. The subcommittee will tally the results, and set a meeting up with the Director. Chris will send the link with the information to the trustees.
External Affairs: (Michael, Chris, Kathy –GOTV) article on project for Bluestone Press.

OLD BUSINESS
FRIENDS A summary/narrative of the project as well as a list of the contractors will be included in E-newsletter of Friends, sent to Bluestone Press, and put on Facebook page. A GOTV needs to be addressed. Craig attended the Friends meeting and expressed his thanks for the tremendous assistance on the project.  Friends suggested a mass email for GOTV in lieu of phone calls. Kathy and Craig will be the point people for the Board. Cynthia Eggers from the Friends will work on it with them. Next Friends meetings August 2, October 11, November 22, Saturdays, at the Rosendale Café, 10 a.m.

July meeting rescheduled for Wednesday, July 23, 7 pm.
August meeting August 20, 7 pm.
Motion by Craig to pay bills, seconded by Carl, passed.
Executive session from 9:00 – 9:25
Motion by Chris to adjourn, seconded by Michael, passed.

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
May 21, 2014

ATTENDEES: Craig Zisman, Michael Thomas, Cherilyn Craig, Chris Pryslopski,
Kathy Wiacek, Carl Welden, Kit Goldpaugh, Nancy Hertzig, Wendy Alexander,
Guest Cynthia Eggers
ABSENTEES: Karen Burchell

MINUTES: Motion by Kit to accept minutes, seconded by Carl, passed.

FINANCIAL REPORTS:  filed for review
Need to add an income line for the project money from the Friends, FRL/2014 Support Renovations and an expense line for the project, to be called FRL/2014 Support. Renovations. Wendy would like a narrative in the minutes re: the project and the involvement of the Friends. Bucks vs. Bytes bill will come out of Technology line.

DIRECTOR’S REPORT:

  1. lots of work done in preparation for project. Grateful for volunteer work. MHLS deliveries temporarily stopped. Bookmarks distributed with details of closing. Phone message changed, alarms changed.
  2. Fascinating slideshow presented by NEARA, attended by 30 people.
  3. Trustee Michael Thomas registered for NY Library Trustees Online.

CORRESPONDENCE:

  1. Boy scout interested in doing flag pole eagle project at the library, perhaps with pavers.

NEW BUSINESS Memorial Day Parade on Monday, May 26, 9:00 am line up at Tillson Fire House. Craig will call American Legion to confirm. Chris will buy candy.

COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Karen, Cherilyn) Committee meeting planned for Wednesday, July 2, 7 pm
Physical Plant:  (Carl, Chris) Facebook page displaying library closing details. Carl may do the drainage cut in the basement during the project closure. Carl suggested increasing parking lot size by moving the kiosk.
Internal Affairs: (Karen, Cherilyn) Carl working on getting AV equipment for Library programs
External Affairs: (Michael, Chris, Kathy –GOTV) The Friends and the Street Festival coordinating for an ad for the Street Festival. New Paltz Times ran a press release for the ipad contest.

OLD BUSINESS Wendy had keys made up for the trustees: Chris, Kathy, Michael. Kathy and Cherilyn creating a schedule for key holders.

FRIENDS Cynthia and Kathy will work together on GOTV, along with any other trustees interested in helping out, depending on the increase. Vote will be September 4. We need a regular liaison trustee for the Friends meeting.

Next meeting Wednesday, June 18, 7pm. July meeting rescheduled for Wednesday, July 23, 7 pm. August meeting August 20, 7 pm.
Motion by Chris to pay bills, seconded by Craig, passed.
Motion by Kathy to adjourn, seconded by Chris, passed.

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
April 23, 2014

ATTENDEES: Craig Zisman, Michael Thomas, Cherilyn Craig, Chris Pryslopski,
Kathy Wiacek, Carl Welden, Kit Goldpaugh, Karen Burchell, Nancy Hertzig,
Wendy Alexander, Guest Joanne Reuben
ABSENTEES: none

MINUTES: Motion by Carl to accept minutes, seconded by Craig, passed.

FINANCIAL REPORTS:  filed for review

DIRECTOR’S REPORT:

  1. Wendy gave a copy of 5 year plan for the Library to the newer trustees.
  2. Rosendale Library qualifies as being in an economically disadvantaged community.
  3. Program: “An Unforgiving Land: Hardscrabble Life in the Trapps”
  4. UCLA Impact Survey re Library Technology
  5. Edge Survey completed for NYS & Gates Foundation re tech and future
  6. IMPORTANT: Annual Construction Needs Action Memo & planning steps
  7. Board liaison to Friends needed
  8. Videos delinked to make room for new shelves for local history
  9. W.B. Mason will be paper and supplies vendor

COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Karen, Cherilyn) 01-04-14 Whereas, the adoption of the 2015 budget for the Rosendale Library may require a tax levy increase that exceeds the tax cap imposed by State Law as outlined in general municipal law Section 3-C adopted in 2011; and Whereas, general municipal law Section 3-C expressly permits the Library Board to override the tax levy limit by a resolution approved by a vote of 60% of qualified Board members; now therefore be it resolved that the Board of Trustees of the Rosendale Library voted and approved to exceed the tax levy limit for 2015 by at least the 60% of the Board of Trustees as required by state law on April 23, 2014. Motion by Craig to adopt and apply the NY Library Association’s draft letter re: overriding the 2% tax cap, seconded by Kit, passed.
Physical Plant:  (Carl, Chris) Carl mentioned the need to put a slight channel for drainage in the basement floor so that any accumulated water heads toward the drain.
Internal Affairs: (Karen, Cherilyn) For National Library Week, Cherilyn sent in letters to the Bluestone Press and the Daily Freeman.
External Affairs: (Michael, Chris, Kathy –GOTV) At Chris’s suggestion, the Town Council issued a Proclamation in support of Nation Library Week at their April workshop meeting.

FRIENDS

OLD BUSINESS After attempting to get 3 bids, but only receiving 2, the Board has decided to accept the April 3, 2014 proposal from Ashline Moving, in the amount of $8600, Motion by Chris, second by Karen, passed. After receiving three painting estimates, the Board has decided to accept the April 13, 2014 proposal from Rider & Sons, in the amount of $5225, motion by Karen, second by Craig, passed. After receiving 3 proposals for carpet removal and installation, the Board has decided to contract with Kingston Carpet One, based on their proposal of March 24, 2014, motion by Kathy, second by Cherilyn, passed. Motion by Chris that the Board authorize the Library Director to contract Bucks vs Bytes to remove and reinstall technology during renovations, second by Kit, passed. The Trustees will be meeting with the Friends to present the renovation project to coordinate funding.

Next meeting Wednesday, May 21, 7pm.
Motion by Chris to pay bills, seconded by Kathy, passed.
Motion by Karen to adjourn, seconded by Kit, passed.

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
March 19, 2014

ATTENDEES: Craig Zisman, Michael Thomas, Cherilyn Craig, , Chris Pryslopski, Kathy Wiacek, Carl Welden, Kit Goldpaugh, Nancy Hertzig, Wendy Alexander,
Guest Lyn Churchill
ABSENTEES: Karen Burchell

MINUTES: Motion by Chris to accept minutes, seconded by Craig, passed.

FINANCIAL REPORTS:  
Lyn Churchill attended the meeting to give a report.  Motion by Chris to approve Sickler, Torchia, Allen & Churchill to correct the books, at 12/31/13, using journal entries, and to correct Quickbooks payroll setup as of 4/1/14, as described in Jason Harper’s email of 3/6/14, seconded by Carl, passed.
filed for review

DIRECTOR’S REPORT:

  1. Please go to smile.amazon.com and choose Friends of the Rosendale Library as the nonprofit group you support when ordering online.
  2. Most engaged Library users are usually more technical.
  3. Oil burner was not working correctly and the Library was closed for the day, March 10. The thermostat is also acting up, and may need to be replaced.
  4. Wendy attended UCLA meeting on tutorial system, discussing issues with Civil Service, to be continued.
  5. Everyone please continue to contact your legislators about Library support.

COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Karen, Cherilyn) Lyn’s report
Physical Plant:  (Carl, Chris) Discussion of moving, painting, carpeting project – still receiving bids. A cabinet has been moved in front of the storage room downstairs that need to be moved.
Internal Affairs: ( Karen, Cherilyn)
External Affairs: (Michael, Chris, Kathy –GOTV) no report

FRIENDS
OLD BUSINESS
Board was in Executive Session from 9:03-9:22 to discuss Personnel issue. Kathy Wiacek had to leave prior to Executive Session for a family emergency. She also was unable to report on ongoing efforts in prep of painting/carpeting.

Next meeting Wednesday, April 16, 7pm.
Motion by Craig to pay bills, seconded by Carl, passed.
Motion by Craig to adjourn, seconded by Michael, passed.

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
February 19, 2014

ATTENDEES: Craig Zisman, Michael Thomas, Cherilyn Craig, Karen Burchell, Chris Pryslopski, Kathy Wiacek,  Nancy Hertzig, Wendy Alexander

ABSENTEES: Carl Welden, Kit Goldpaugh

MINUTES: Motion by Chris to accept minutes, seconded by Cherilyn, passed.

FINANCIAL REPORTS:  filed for review
Nancy will contact Lyn and Jason. Karen will follow up after that, and ask him to attend next month’s meeting. Subcommittee of Friends/Trustees working group to generate questions for accountant re: role of each (Chris, Craig, Karen)

DIRECTOR’S REPORT:

  1. Annual report submitted
  2. Advocacy Day in Albany

CORRESPONDENCE: none

COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Karen, Cherilyn) Motion by Chris to approve Annual Report as submitted by Wendy and Nancy, seconded by Cherilyn, passed.
Physical Plant:  (Carl, Chris) no report
Internal Affairs: ( Karen, Cherilyn)

  1. Motion by Craig to nominate Cherilyn for Board President, seconded by Karen. Cherilyn accepts the nomination, passed. Motion by Cherilyn to nominate Craig for Vice President of the Board, seconded by Kathy, accepted by Craig, passed.
  2. Motion by Cherilyn to authorize research and purchase of a laptop for Library Board business, to be used by the Secretary/Treasurer, up to $700, seconded by Chris, passed

 External Affairs: (Michael, Chris, Kathy –GOTV) no report

FRIENDS Kathy attended recent Friends meeting. They sent out the last paper newsletter. All future ones will be sent electronically.
OLD BUSINESS Kathy spoke with Marianne Gilday about carpeting. There was discussion about flooring vs carpeting, and carpet tiles seems to be the choice. Kathy will request proposals from various businesses. She will also get proposals for painting.

Next meeting Wednesday, March 19, 7pm.
Motion by Michael to pay bills, seconded by Kathy, passed.
Motion by Cherilyn to adjourn, seconded by Craig, passed.

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
January 15, 2014

ATTENDEES: Craig Zisman, Carl Welden, Michael Thomas, Kathy Wiacek,  Kit Goldpaugh, Nancy Hertzig, Wendy Alexander, Friend Joann Reuben

ABSENTEES: Cherilyn Craig, Karen Burchell, Chris Pryslopski

MINUTES: Motion by Carl to accept minutes, seconded by Kit, passed.

FINANCIAL REPORTS:  filed for review

DIRECTOR’S REPORT:

  1. Stairs removed and replaced with pressure treated, all mold cleaned
  2. Library Association Trustee newsletter shared with group
  3. Library Advocacy Day February 26, 2014 if anyone wants to head to Albany. Bus is $12 per person, a fee that the Friends will cover.
  4. Michael was officially sworn in at the Town Hall. Kit still needs to do so.  New location of Town Hall as of January 27 will be at the Rosendale Elementary School.

CORRESPONDENCE:  

COMMITTEES: Discussion of having 1 or 2 people taking on individual projects. Marianne Gilday expressed helping with the carpeting before leaving the Board.
Budget & Finance (Wendy, Nancy, Craig, Karen, Cherilyn) no report
Physical Plant:  (Carl, Chris) Carl reported on water in the basement likely a drainage issue
Internal Affairs: ( Karen, Cherilyn) Trustee election tabled until February. Craig will act as President in the meantime.
External Affairs: (Michael, Chris, Kathy –GOTV)

OLD BUSINESS Joann discussed Friends activities and looking to the future. Continued discussion of newsletter and what and how to include, as well as who would take this on.  Next Friends meeting February 8, 10:00 at the Rosendale Café. Friends would like a committee to create a new Friends brochure.

NEW BUSINESS
Next meeting Wednesday, February 19, 7pm.
Motion by Carl to pay bills, seconded by Kit, passed.
Motion by Kit to adjourn, seconded by Carl, passed.

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
December 18, 2013

ATTENDEES: Craig Zisman, Cherilyn Craig, Carl Welden, Michael Thomas, Kathy Wiacek, Karen Burchell, Toby Eisman,  Chris Pryslopski, Kit Goldpaugh, Nancy Hertzig, Wendy Alexander

ABSENTEES: none

MINUTES: Motion by Carl to accept minutes, seconded by Cherilyn, passed.

FINANCIAL REPORTS:  Need to have journal entry done by Lyn by year end. Karen and Nancy will be meeting with him soon.
filed for review. .

DIRECTOR’S REPORT:

  1. Wendy showed UC school posters.
  2. MHLS workshops for Kit if she is available 12/18, 1/22, 2/8

CORRESPONDENCE:  

COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Toby, Karen, Cherilyn)
Physical Plant:  (Carl, Chris) Motion by Kathy to accept estimate 11 from BHG Construction, LLC, for replacement of basement stairs, in the amount of $2073, seconded by Cherilyn, passed.
Internal Affairs: (Toby, Karen, Cherilyn) Discussion of Snow Day policy.
External Affairs: (Michael, Chris) Friends would like to share Board minutes and Friends minutes with each other.  When sending minutes, send them to officers of Friends also.

OLD BUSINESS

NEW BUSINESS

Next meeting Wednesday, January 15, 7pm.
Motion by Kit to pay bills, seconded by Carl, passed.
Motion by Toby to adjourn, seconded by Karen, passed.


ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
November 20, 2013

ATTENDEES: Craig Zisman, Michael Thomas, Kathy Wiacek, Karen Burchell,Toby Eisman,  Chris Pryslopski, Nancy Hertzig, Wendy Alexander,
Guests Joanne Reuben, Kit Goldpaugh
ABSENTEES: Cherilyn Craig, Carl Welden

MINUTES: Motion by Toby to accept September minutes, seconded by Kathy, passed. Motion by Toby to accept October minutes, seconded by Kathy, passed.

FINANCIAL REPORTS:  filed for review.
Nancy submitted job description for review of Board members to be discussed at next meeting.

DIRECTOR’S REPORT: Wendy reported that people have been coming in for help on Health Care. Someone called a Navigator came and offered help.
Wendy presented a list of closings for 2014. Motion by Chris to approve 2014 closings, as presented by Wendy, seconded by Karen, passed.

CORRESPONDENCE:  

COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Toby, Karen, Cherilyn) Nancy presented the Budget Vote History from 2006-2013.  Chris reported on meeting with Accountant. Nancy, Craig, and Chris met with Lyn. Financial documents were provided for his review. Payroll procedures reviewed. Suggestion made by Lyn that a board member periodically review the books.  His assistant, Jason, will help with Quickbooks questions.
Physical Plant:  (Carl, Chris) Chris is scheduling a walk through for the basement. Chris and Carl would like another member for the committee.
Internal Affairs: (Toby, Karen, Cherilyn) Chris may be leaving the Board at the end of the year due to his being recently elected to Town Board. The checklist of annual board tasks provided by Bob Sena still being reviewed by trustees, to be discussed in January.
External Affairs: (Michael, Chris) Craig discussed an MHLS questionnaire for any input.

OLD BUSINESS Joanne Reuben discussed fundraiser for Frozendale, December 7. The Friends will again be running a Booktique, selling books and other items. Items to donate to the sale are being collected at the Library. Donors are asked to retrieve any unsold items.  She also discussed options for the newsletter, and how other area libraries do it.

NEW BUSINESS The Board approved Kit Goldpaugh as a new trustee.

Next meeting Wednesday, December 18, 7pm.
Motion by Kathy to pay bills, seconded by Toby, passed.
Motion by Michael to adjourn, seconded by Karen, passed.


ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
October 16, 2013

ATTENDEES: Craig Zisman, Cherilyn Craig, Michael Thomas, Carl Welden, Toby Eisman,  Chris Pryslopski, Nancy Hertzig, Wendy Alexander,
Guest Ann Sarrantonio
ABSENTEES: Kathy Wiacek, Karen Burchell

MINUTES: Motion by Chris to accept minutes as amended, seconded by Carl, passed.

FINANCIAL REPORTS:  filed for review

DIRECTOR’S REPORT:
1. Received an application for Rosendale Library Bd of Trustees
2. Wendy requested adding a Radon test to 5 Year Plan to-do list
3. Staff meeting minutes shared with the Board.

CORRESPONDENCE:  Application received for potential new trustee

COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Toby, Karen, Cherilyn)  Nancy, Karen, and anyone else interested will be meeting with Lyn Churchill next week.
Physical Plant:  (Carl, Chris) Chris presented a report based on a 2 hour committee meeting regarding physical plant needs.
Internal Affairs: (Toby, Karen, Cherilyn) presented emails from Bob Sena outlining Budget Process Steps and Board To-do List. Please look over for next meeting for any changes. Wendy also asked that Absentee Ballots be added to the Budget Procedure Checklist.
External Affairs: (Michael, Chris)

OLD BUSINESS
Ann Sarrantonio came to talk about the GOTV campaign. Produce a list of Library supporters, and then contact them via email or phone call. Friends are allowed to promote the Budget, but staff and trustees are not. GOTV file in Board box. National Friends of the Library Week next week, October 21-26. Ann also encourages that Board members to write letters to the editor.

NEW BUSINESS  
Frozendale December 7. Any suggestions for library involvement welcome.
Craig will call Doug Tyler to reinstate snow plowing for this winter.

Next meeting Wednesday, November 20, 7pm  
Motion by Chris to pay bills, seconded by Toby, passed. Executive Session 9:00-9:10 to discuss Personnel Issues
Motion by Michael to adjourn, seconded by Cherilyn, passed.

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
September 18, 2013

ATTENDEES: Craig Zisman, Cherilyn Craig, Michael Thomas, Toby Eisman,  Chris Pryslopski, Kathy Wiacek, Karen Burchell, Wendy Alexander, Joann Reuben
ABSENTEES: Carl Welden, Nancy Hertzig

MINUTES: Motion by Cherilyn to accept minutes, seconded by Kathy, passed.

FINANCIAL REPORTS:  filed for review

DIRECTOR’S REPORT: Good job on the budget and to Kathy for GOTV campaign.
Following Director’s Report, discussion ensued regarding the Rosendale Library being a neutral political ground where information for use of town residents is disseminated in an unbiased and objective manner. Should inquire of DEC to have FEIS (Final Environmental Impact Statement) from Williams Lake/HRVR project, when ready, for Library as Reference material.

CORRESPONDENCE:  Letter from Sickler, Torchia, Allen, & Churchill establishing consulting services, to be accepted, signed, & returned. Motion by Chris, seconded by Cherilyn, passed.
           
COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Toby, Karen, Cherilyn)  Karen led discussion. Questions on payroll tax on balance sheet: is everything remitted timely and at the right levels.  Will make a list of such questions for meeting with CPA, ie retained earnings, who signs payroll, should there be read-only password access for Board members for quickbooks. Also possible advice re: ACA & how affects library from CPA or MHLS. Karen will set up appointment with CPA for herself and Nancy to initiate payroll review, will inform Board when set. Also a discussion reminder for October meeting to create a letter for staff for new salaries effective next budget year. Craig will give draft of last years’ letter to Nancy for same. Cherilyn will inquire of Rebekkah at MHLS what, if any, responsibility of libraries to comply with ACA.
Physical Plant:  (Carl, Chris) Chris & Carl prepared a report of estimated work to be done downstairs, upstairs, and outside library. Spoke to Rebekkah at MHLS of how to prioritize items & she said safety first.  Should ask contractors to walk through and get assessments and estimates. Is there a “Historic Structures Report” on file at library? Wendy will check for this report by October meeting. NYSERDA provides free energy audits. Chris will pursue application. Chris will also tighten up bottom step during open hours, and will submit report to all.
Internal Affairs: (Toby, Karen, Cherilyn) Cherilyn and Toby will work on a task list of duties, as in a yearly calendar or agenda, of all Board obligations, and will consult with Bob Sena for his past knowledge of board duties and timely methods.
External Affairs: (Michael, Chris) no report

OLD BUSINESS Kathy reported on her GOTV experience, which was commended by Wendy.  Kathy and Cherilyn attended UCLA annual dinner, very informative.  UCLA holding informational seminar at Gardner Library Oct. 9, 10 a.m. “ACA” and health care info. Also noted the Board is waiting for the Secretary/Treasurer job description and duties to be provided by Nancy.

NEW BUSINESS  Board will work on formal Secretary/Treasurer job description. From Joanne Reuben of FRL: the Frozendale Festival date has been set as December 7. How do we participate and become involved? Probably have the Booktique again this year.

Next meeting Wednesday, October 16, 7pm  
Board went into Executive Session at 8:50 regarding employee issues, adjourned at 9:08.
Motion by Chris to pay bills, seconded by Cherilyn, passed.
Motion by Toby to adjourn, seconded by Karen, passed.

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
August 21,  2013

ATTENDEES: Cherilyn Craig, Michael Thomas, Kathy Wiacek,  Carl Welden,
Nancy Hertzig, Karen Burchell, Wendy Alexander, Guest JoAnn Reuben from FRL

ABSENTEES: Craig Zisman, Toby Eisman,  Chris Pryslopski

MINUTES: CPA’s full name is Lindley Churchill.  Motion by Cherilyn to accept minutes, seconded by Kathy, passed.
Motion by Carl to accept minutes as amended, seconded by Karen, passed.

FINANCIAL REPORTS:  filed for review

DIRECTOR’S REPORT:
1.  Because the July board mtg went from 7-10, one hour past accepted 2 hr time limit, I have some suggestions to prevent wasting time at future board meetings:
~ PREPARATION
~ Follow the agenda
~ Use Robert's Rules of Order
~ Move the meeting 
~ PRIORITIZE Stay focused on current month's issues & when difficult or off-topic subjects arise, have boundaries & move on.  By creating  a list of such thorny subjects to be addressed at other times, committees can be formed to address issues in a useful way.  This may mean asking for help from advisors in specialized fields from outside the board & friends, like : local, State, & Federal govt agencies; Mid-Hudson Library System consultants, meetings, workshops; former library board members w/ special expertise; & even paying for expert advice when needed.
2. Mon July 15, 2013 Summer Reading Club, Rosendale Com Ctr, 2:30-3:15, author JoAnne Michaels 50 kids & teens plus Rosendale Day Camp counselors participated w/ the author of Hudson Valley & Catskill Mountains, Explorers Guidebooks  & "Miss Annie" (our Ann VanDamm) in discussing the author's background, how she came to the Valley & then wrote a book about what she would have liked to know about places to visit when she first arrived from NYC.  The differences between an author & a journalist were explored as well as why each person who had attended the Rosendale Street Festival would report on different facets of that experience.
3. Wendy asked that we revisit the Budget Vote Procedure to include absentee ballots

CORRESPONDENCE:  none
COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Toby, Karen, Cherilyn)  01-08-13 Motion by Chris to empower Karen to revise the July 25, 2013 letter for consulting services with Sickler, Torchia, Allen, & Churchill, as discussed, seconded by Kathy, passed. Karen will send it after getting Cherilyn’s signature.
Physical Plant:  (Carl, Chris) no report
Internal Affairs: (Toby, Karen, Cherilyn) no report
External Affairs: (Michael, Chris) Chris will send a letter to the editor re: the upcoming vote.
NEW BUSINESS  

OLD BUSINESS Contrary to what was stated in the July minutes, a decision was made to “Get Out the Vote,” through email and phone calls. Kathy Wiacek is learning  the  process from the staff how to, and the trustees will then take it over next year.  The Rose Window was mailed prior to the vote as usual.
Review of Budget Vote Procedure Checklist
Motion by Chris to pay bills, seconded by Carl, passed.

Motion by Carl to adjourn, seconded by Karen, passed.
Next meeting Wednesday, September 18, 7pm  

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
JULY 17, 2013

ATTENDEES: Craig Zisman, Michael Thomas, Toby Eisman, Cherilyn Craig,
Kathy Wiacek,  Nancy Hertzig, Wendy Alexander, Guest JoAnn Reuben from FRL

ABSENTEES: Carl Welden,  Chris Pryslopski, Karen Burchell, 

MINUTES: Motion by Cherilyn to accept minutes, seconded by Kathy, passed.

FINANCIAL REPORTS: filed for review, Questions to be asked of Lin about Payroll Clearing and Payroll Tax Payable. Is there a Quickbooks glossary of terms? Question of Retained Earnings

DIRECTOR’S REPORT:
1. When will the current (2013) RL insurance policies be housed in board file drawer in the library so they can be referred to when we have questions ?  Among other reasons, I want to have help from various Friends of the RL in delivering used books to consignment off-site & need to be sure our volunteers are covered away from the library building & grounds.

2. Five Year Plan & some background for those who may not be aware: at meeting will have copies for board of 'Servicemaster' letter Nov. 2011 w/ important suggestions re moisture & other issues to be addressed by proposed Five Year Plan.  How soon will library board formally approve said plan ?  Additionally, some physical plant work may be eligible for NYS grants---someone from the board needs to check w/ MHLS consultant Rebekkah Smith Aldrich for such possibilities, obtaining such a grant takes at least one year.

3. Thus far this month have been unable to attend any programs but intend to make up for that in next month's report..

CORRESPONDENCE:  01-07-13 Motion by Toby to opt for the Fixed Prepaid Plan with KOSCO, in the amount of $9498 for the season, with a credit of $1653.90, for a total payment due of $7844, seconded by Cherilyn, passed.

COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Toby, Karen, Cherilyn)  02-06-13 Motion by Michael to accept proposed budget for 2014 as presented by the Budget Committee, seconded by Cherilyn,  passed. Michael and Kathy will be running this September 5. Vote will be 11-7:30
Physical Plant:  (Carl, Chris) no report
Internal Affairs: (Toby, Karen, Cherilyn) no report
External Affairs: (Michael, Chris)  Kathy got information on costs of sending a postcard vs. a newsletter.
NEW BUSINESS  Book Fair coming up on July 27. MHLS Trustee elections coming up.

OLD BUSINESS Toby reported on joint meeting with Friends and Board. It was suggested that the staff not park in the lot, so as to leave spaces open for patrons. Get out the Vote mailing was discussed, but was decided against. Sean Nixon teaches a design class at UCCC, and he might be able to use the Library postcard as a project for his students. Friends still interested in helping with new carpet. It was suggested that the historical cross be donated to the Historical Society.

Motion by Cherilyn to pay bills, seconded by Kathy, passed.

Motion by Kathy to adjourn, seconded by Michael, passed.
Next meeting Wednesday, August 21, 7pm  Public Information Session at 6:30.

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
JUNE 19, 2013

ATTENDEES: Craig Zisman, Michael Thomas, Chris Pryslopski, Karen Burchell,  
Carl Welden,  Kathy Wiacek,  Nancy Hertzig, Wendy Alexander

ABSENTEES: Toby Eisman, Cherilyn Craig

MINUTES: Motion by Michael to accept minutes as revised, seconded by Kathy, passed.

FINANCIAL REPORTS:   filed for review

DIRECTOR’S REPORT:
1. Creek water high but all holding, puddle in Book Cellar due to clogged gutters near ramp, looking for cleaner.
2. June staff meeting postponed/cancelled ? due to illness.
3. Sorry to miss board-friends joint meeting, gives me hope that critical financial & legal issues will finally be addressed.
4. Annie Mardiney's 'Wildlife Rehab' program was an excellent overview of a process that's more complex than first appears.....17 people attended &, we found out the day of, that the 'Freeman' had inadvertently failed to run program details in time which, we believe, resulted in lower than usual turn-out.
5. I'll be on vacation from June 22-30.

CORRESPONDENCE:  Discussion of sending mass mailing to residents of Rosendale in a post card vs. the news letter.

COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Toby, Karen, Cherilyn)  01-06-13 Motion by Chris to accept proposal by Lyn Churchill, Accounting Consultant,  to commit to 6 hours each quarter for a fee of $385 per month, seconded by Karen, passed.
Physical Plant:  (Carl, Chris) Ongoing Efforts to address the carpet situation and repairing the flat portion of the roof. Carl discussed the upcoming Eagle Project of installing a flag pole.
Internal Affairs: (Toby, Karen, Cherilyn) 02-06-13 Motion by Carl to accept the salary proposal for 2014 as presented by Internal Affairs Committee, seconded by Karen, passed.
External Affairs: (Michael, Chris)  A list of tasks came up at the meeting with the Friends, including parking, planned giving, mailing, insurance,

NEW BUSINESS Budget Committee Meeting July 3, 7 pm at Nancy’s house, 7 pm
Friends of the Library are not covered on our insurance policy, but could be added for $78 per year. 03-06-13 Motion by Kathy to add the Friends of the Rosendale Library, Inc, the Town of Rosendale, and the Rosendale Framers Market as co-insured for the cost of $78 annually, and prorated for the remainder of 2013, seconded by Carl,  passed.

OLD BUSINESS Please read the memo of Understanding Between Friends of the Rosendale Library and the Rosendale Library.
Discussion of joining library association.

Motion by Carl to pay bills, seconded by Chris, passed.

Motion by Carl to adjourn, seconded by Chris, passed.
Next meeting Wednesday, July 17, 7pm

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
MAY 20, 2013

ATTENDEES: Craig Zisman, , Michael Thomas, Toby Eisman, Karen Burchell, Cherilyn Craig,  Kathy Wiacek, Nancy Hertzig, Wendy Alexander

ABSENTEES: Carl Welden, Marianne Gilday, Chris Pryslopski,

MINUTES:
Proposal for a free-book shelf at the Recreation Center, by Tara from the Rec Commission.  Wendy suggested that The Friends take this project on after it is in progress.

FINANCIAL REPORTS:   There was a question about a negative travel number, which Nancy was able to address.
filed for audit

DIRECTOR’S REPORT:
* 160 new library cards were issued in 2012 *
1. Sierra up & running !  2 staff members attending users group @ MHLS 5/9 for the latest...
2. Rondout Valley Federation of Teachers presented a $500 check for purchase of children's & young adult books for the Rosendale Library collection 5/9....picture to follow of presenters, myself & some of the books purchased.
3. Discovered a binder in cellar storeroom from a Gates Foundation funded/PLA Conference "Turning the Page: Toolkit for Success", Bolton Landing NY, attended by 2 bd members in Apr 2008.  Excellent re advocacy, planning, action & resources, for example, basics like 'Letters to the Editor' & much more....it's in the office by the phone for you to borrow any time, pls leave a note that you have it.
4. 'Essential Trustee Duties & Responsibilities' MHLS workshops upcoming, flyer hand-around & look on-line.
5. Our Pre-School Story time 5/9 followed the comfortable format noted in other reports w/ special  hand-made paper flowers for Mother's Day....the consistent structure & repetition of singing, magic carpet or other imagination sharing, stories, more singing, some physical activity, followed by a handicraft is helpful & comforting for parents & children....we have a number of new families coming to story time often w/ newborns.
6. FYI the locksmith informed me that the oldest exit door in the vestibule is not a fire exit since it doesn't open outward....because there's a newer vestibule exit door which does open out, that door is preferred for use from a fire safety perspective.
7. I'll be on vacation from May 18-27.
8. Check out the last program for the Spring season on Wed May 29, "Wildlife Rehab" w/ Annie Mardiney, 7 pm.

CORRESPONDENCE:  none
COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Toby, Karen, Cherilyn) Craig discussed the budget process and the time schedule for committees to meet.  Karen will contact the Accountant, Lynn. 
Physical Plant:  (Carl, Chris) Thanks to Cherilyn for taking care of ancient records in the basement.
Internal Affairs: (Toby, Karen, Cherilyn) will meet Tuesday, May 28, 7:30 pm to discuss pay rates fro 2014 budget
External Affairs: (Michael, Marianne, Chris)  Craig will talk to Carl about pursuing flat roof project.

NEW BUSINESS
Marianne Gilday submitted a letter of recommendation.  She said that she will still help with the carpet project. Wendy requested that the project take place in August because it is a slower time. Or next year would be even better due to fund raising, etc.  Toby will try to get a sense from the Friends of how much they might contribute.

01-05-13 Motion by Karen to accept Kathy Wiacek to the Board, seconded by Toby, passed.

OLD BUSINESS
Cherilyn will look into the membership fees and benefits of the LTA, NYLA Library Associations.
Memorial Day Parade May 27, starting at the Tillson Firehouse, at 9:00.  Carl could add this info to the facebook page.  Craig will also contact Ann VanDamm to try to get a group together.
Discussion of a mailing to the general public prior to the vote.

Motion by Toby to pay bills, seconded by Cherilyn, passed.

Motion by Toby to adjourn, seconded by Karen, passed.
Next meeting Wednesday, June 19, 7pm

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES,
March 2013

Agenda

A.            Minutes

  • no minutes, so will have to review next month
  • minutes online are only through October 2012, need to send update to Amy

B.            Treasurer’s Report

      • Treasurer is out sick
      • File reports
      • How to use Quickbooks? problem of training &/or consultant.
      • Karen/Chris report Quickbooks and online is industry standard.
      • John continues to pay for Quickbooks

C.            Director’s Report

  • Wendy passed around the annual report for review/approval by the board; motion to approve for submittal to NYS
  • Wendy pass around the updated 5-year plan, and reviewed “highlights.”
  • board to review and discuss next month, + share with Rebekkah
  • 27 people for the Mohonk presentation

D.            Correspondence

  • Variable contribution rates – Tier 6 employees, and we don’t think that we do. Maybe Sue Livingston, Wendy and Craig will check. non-issue b/c only Linda and Wendy wilol get retirement
  • Library Trustees Association system – should we renew membership?

 

E.            Committees:

Budget/Finance:

  • Meeting w/Lyn - no need to audit,
  • can hire as a consultant w/monthly number of hours and cost, 1-4 times/year visit the board, help with top 5 Board priorities each year
  • ex: compliance, Nancy support, fundraising/planned giving, investment/accounts
  • cost - $300/month?
  • two rates, one for CPA, one for Quickbooks help
  • special district = govt. rules,
  • 3 levels of statements: compilation, review (numbers, procedures), audit
  • $2,500 in the budget for FY 2013!?
  • no motion, but ask Karen to request Lyn for a formal proposal/contract, monthly hours/fees

Physical Plant:

  • Water in the Basement after storm – something may have changed or clogged with the latest storm, b/c this is the first time since work was done.
  • Facebook – 5000% due to two posts last week, Carl and FRL

Internal Affairs:

  • FRL 501c3 vs. Board and how/when/why one and not the other?
  • Follow up with Carl, then with Kathleen

External Affairs:

  • Civil Service Update – subcommittee reviewing descriptions with civil service as well as internally
  • Next FRL April 13th, 10:00 a.m. at the Rosendale Café, proposed agenda, would like subgroup, Craig Cheriyn, Ann:
    • board’s vision for the library
    • discussion of long-range plans (1-3 year)
    • planned giving

F.            Old Business

  • Letters to Staff re: 2013 salaries will be included in next week’s paychecks; Craig to write letters, Cherilyn to sign checks
  • IRS update – getting Nancy and Craig listed on our accounts, filled out and submitted forms, awaiting reply.
  • Cherilyn went to Library ? day, had a good time, saw Bonacic and others, 

G.            New Business:

  • Bootcamp 3/27 6-8; bring beverage + cups

H.            Bills
TE -1, KB - 2

I.            Adjourn
8:55

next 4/17, 7 p.m.

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
FEBRUARY 20, 2013

ATTENDEES: Craig Zisman, Carl Welden, , Michael Thomas, Karen Burchell, Chris Pryslopski, Cherilyn Craig,  Nancy Hertzig, Wendy Alexander

ABSENTEES: Toby Eisman, Marianne Gilday

MINUTES: Motion by Chris to accept minutes, seconded by Cherilyn, passed.

FINANCIAL REPORTS:   filed for audit
01-02-13 Motion by Carl to nominate Craig for President, seconded by Chris.  Craig elected unanimously and returning as President. 
02-02-13 Motion by Chris to nominate Cherilyn for Vice president, second by Carl.  Cherilyn elected unanimously and returning as vice president.

DIRECTOR’S REPORT:
1. Library-sponsored program for Black History Month, "There Is a River", a success, thanks to our dedicated staff, w/ c. 45 in attendance for the excellent lecture, historical display, & refreshments from the Friends of the Library.  Thanks to Chris for the donation of Prof. Williams-Myers book, "On the Morning Tide" to the library collection.
2. Library Advocacy Day, Tues Mar 5, Albany....FRL sponsors 3 for bus trip, anyone ?
3. Observed our preschool children's program, 1/24/13, 9:45-11 w/Ann VanDamm & guest storyteller, Leslie Abdullah, 7 kids & 7 adults in attendance.  The group sang songs, answered questions like, "What are you excited about ?", stretched to rhymes, took magic carpet rides w/ colorful scarves, heard 2 stories, picked a musical instrument to play while marching & crafted bracelets w/ beads & pipe cleaners.  Books then selected for home reading & a lovely time was had by all.
4. Just learned that the Rondout Valley Teachers Union is generously donating $500 for the purchase of children's books for the Rosendale Library, which they also did 3 years ago.
5. Our friend, benefactor & author/photographer, Carol Cortelyou Cruikshank's fascinating life is the featured article in the Freeman Valentine's Day Supplement, "Savvy After Sixty".  Thanks to Toby for the heads-up.
6. Look for the (early) Winter/Spring 2013 "Rose Window" newsletter printed at Bob Freeston's Main Street shop, The Canal Press.

CORRESPONDENCE:  Carl will take on the role of Board liaison for potential future trustees.  We received an application for the Board from Kathleen Wiacek.

COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Toby, Karen, Cherilyn) Karen spoke to Lynn Churchill, an accountant who is willing to come meet with the Board and educate them on procedures.
Physical Plant:  (Carl, Chris) no report
Internal Affairs: (Toby, Karen, Cherilyn) Boot Camp March 27, 6-8 pm.  Discussion of Open Meeting Laws.  Trustees need to read the packet provided by Cherilyn for the next meeting.  Also need a book of motions. 
External Affairs: (Michael, Marianne, Chris)  no report

NEW BUSINESS

Motion by Cherilyn to pay bills, seconded byKaren, passed.

Motion by Karento adjourn, seconded by Cherilyn, passed. Discussion on purchase of chairs to be addressed at next meeting.

Next meeting Wednesday, March 20, 7:30 pm
Motion by to adjourn, seconded by, passed.

 

ROSENDALE LIBRARY MINUTES 1/23/13:


Attendees: Craig Zisman, Toby Eisman, Michael Thomas, Carl Welden, Chris Pryslopski, Wendy Alexander, Karen Burchell and Joanne Reuben from Friends of the Rosendale Library (FRL)
Absent: Marianne Gilday, Nancy Hertzig
Motion by Carl to accept minutes, seconded by Toby.  Passed
Financial report: Question of -$20.90 in travel to be tabled for February.  File for audit pending clarification of travel expense.  Motion by Chris, seconded by Carl.
Director’s Report: New computers will be implemented in preparation of converting to Sierra program.
Wendy reminds all of MHLS open meetings & FOIL workshops on 1/30/13. 
Library staff meeting report submitted.
Correspondence: Thank You card received from Bob Sena
Committees:
Budget and finance:  No report
Physical Plant:  Snow removal has been done well.  Situation with basement dehumidifier is okay.
Internal affairs:  MHLS “Boot Camp” needs rescheduling to the 13th or 27th of February or March.
External Affairs:  Contract bidding discussed for our full-scale carpeting and painting project.
Old Business:  Library membership drive.   
Karen discussed June 2012 minutes needing follow-up on salary updates.
FRL and RL Board meet-up topics- 1) Board’s vision for the library  2) Long-range plans with timelines and measurable achievements  3) Planned Giving, in particular, the legal ramifications.  These are to be addressed at Boot Camps and subsequent board meetings.
Joanne mentioned these FRL happenings: Town/Library’s Black History Month event at Rec Center, Book club discussion group  for “Caine River” on Feb 24th from2-3:30pm.  Books for babies packets.  $24k in available funds.
Motion to pay the bills made by Carl, Seconded by Chris.  Passed
Motion to adjourn made by Toby, Seconded by Cherlyn.  Passed.
Next FRL meeting held 2nd Saturday in April morning(s) at Rosendale Café from 10am-noon/   Meetings are quarterly.
Next Board meeting to be held at 7pm Wednesday February 20th

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
DECEMBER 19, 2012

ATTENDEES: Craig Zisman, Carl Welden, Toby Eisman, Michael Thomas, Chris Pryslopski,  Cherilyn Craig, Marianne Gilday, Nancy Hertzig, Wendy Alexander

ABSENTEES: Karen Burchell

MINUTES: Motion by Marianne to accept minutes as corrected, seconded by Cherilyn, passed. 

FINANCIAL REPORTS: filed for audit

DIRECTOR’S REPORT:
1. Local author Doug Nichols read from his “Top 100”  of the year book, “Something Red” with  about 26people in attendance.  He sold and signed $150 worth of books and donated half to the library.  He also gave us a book of his poetry and we purchased 3 more poetry books.

CORRESPONDENCE:  

COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Toby, Karen, Cherilyn) issue with IRS resolved
Physical Plant:  (Carl, Chris) Old dehumidifier disposed of, and secondary one in its place.  Michael Hughes gave Craig an estimate for the roof repair.  01-12-12 Motion by Chris to approve paying Michael Hughes up to $2000 to repair the leak in the roof, seconded by Marianne, passed.   Marianne will continue to pursue cost of replacing carpet, moving book collection, and interior painting.
Internal Affairs: (Toby, Karen, Cherilyn) no report
External Affairs: (Michael, Marianne, Chris) no report

OLD BUSINESS  

Motion by to pay Chris bills, seconded by Toby, passed.

Motion by Carl to adjourn, seconded by Toby, passed. Next meeting January 16, 7:00 pm.  Special meeting January 9, 6 pm


ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
NOVEMBER 28, 2012

ATTENDEES: Craig Zisman, Carl Welden, Toby Eisman, Michael Thomas, Chris Pryslopski,  Cherilyn Craig, Nancy Hertzig, Wendy Alexander

ABSENTEES: Karen Burchell, Marianne Gilday

MINUTES: Motion by Cherilyn to accept minutes as corrected, seconded by Carl, passed.  Carl actually spoke to Eric Kwak and not to Charlie DeFraia.  He WILL speak to Charlie soon.

FINANCIAL REPORTS: filed for audit

DIRECTOR’S REPORT: Our good friend Carol Cruikshank has offered her new photo and poetry book, “Clouds & Silver Linings,” to be sold for the benefit of the library.

CORRESPONDENCE:   Cherilyn and Bob will invite John and Bob to the December meeting.  The meeting will be at 7, but invite them to come at 7:30. 

COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Toby, Karen, Cherilyn) no report
Physical Plant:  (Carl, Chris) Tom Colucci work complete, but he brought up a question of a leak in the roof over the bathroom.  Carl will question him further.  Problem with the sidewalk fixed by the town.  All Clean gave an estimate for cleaning the windows of $380, to be done in the Spring.  Plowing contract taken care of by Craig.  Dehumidifier in basement has been freezing up and needs to be replaced.  Chris will research what is needed and prices.
Internal Affairs: (Toby, Karen, Cherilyn) The 5 people elected to the Board at the recent election need to be sworn in at the Town Hall
External Affairs: (Michael, Marianne, Chris)  The Library will plan a Black Histoy month along with the Town Board.

OLD BUSINESS  January 9, 6 pm Rebekkah Smith is coming to do a Trustee Boot Camp.

Motion by Carl to pay bills, seconded by Toby passed.

Motion by to adjourn, seconded by, passed. Next meeting December 19, 7:00 pm

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
OCTOBER 18, 2012

ATTENDEES: Craig Zisman, Toby Eisman, Michael Thomas, Karen Burchell, Chris Pryslopski, * Marianne Gilday and Carl Welden attended but had to leave early so did not participate in some of the meeting.

ABSENTEES: Cherilyn Craig, Nancy Hertzig, Wendy Alexander

MINUTES: Motion by Toby to accept minutes, seconded by Karen, passed unanimously.

CORRESPONDENCE:  
JoAnn Reuben from the Friends of Rosendale Library attended to provide an update on their activities and request a meeting of the Trustees and the Friends to introduce ourselves and better coordinate our work together.* (she presented before the Executive Session 7:30 – 7:45, then left)

EXECUTIVE SESSION: 7:45 – 8:45

FINANCIAL REPORTS:   Voted to postpone filing the treasurer's report until our November meeting due to questions for the Treasurer. Motion by Chris, second by Karen, all voted "aye."

DIRECTOR'S REPORT:
The Director left early due to not feeling well, but the board discussed action items from her mailed report.

Motion to approve the purchase of 5 "Chair Task/ Product 504" chairs as quoted at approximately $750.00 made by Toby, seconded by Karen, passed unanimously.

 

COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Toby, Karen, Cherilyn) Karen will report on potential investing options for the Snyder money in November.
Physical Plant:  (Carl, Chris)
Carl spoke to Charlie Defraia and learned that the Rose Window lighting was pulled from the original contract; he is investigating products/costs to move ahead with this now.
Chris brought the cross upstairs to show the board and discussed potential placement with Craig and Michael at the end of the meeting. It was suggested that it could be placed atop the local history shelves with interpretive materials so that it was part of a history display and not placed as a religious object.
The Director reported that the sidewalk in one are appears undermined after the Town flushed fire hydrants, we will follow up to see who will fix this issue.
Marianne got a quote for new carpet from the Rosendale Flooring Store at approximately
$7,000. She will investigate the cost of a moving company next.
Internal Affairs: (Toby, Karen, Cherilyn) The Board discussed a time and day to host MHLS staff for our own "Trustees Essentials" workshop. We will request any but the third Wednesday of January at 6 p.m. in order to meet in the Library space after-hours.
External Affairs: (Michael, Marianne, Chris) no report

OLD BUSINESS:
Card to be signed and money collected in thank you for Bob and John at the November meeting. An envelope will be placed for donations in the pending folder in the office. Toby will bring the Thank You cards to the meeting. In November we will coordinate and volunteer for specific items to bring to the December meeting to make it a working party – sweet and savory snacks and beverages while we work.

Motion to pay bills made by Chris, seconded by Karen, passed unanimously.

Next meeting Wednesday November 28th at 7:00 PM (4th Wednesday in month due to Thanksgiving holiday)

Motion to adjourn made by Toby, seconded by Michael, passed unanimously.

 

ROSENDALE LIBRARY
MEETING - BOARD OF TRUSTEES
AUGUST 15, 2012

ATTENDEES: Craig Zisman, Carl Welden, Toby Eisman, Cherilyn Craig, Michael Thomas, Karen Burchell, Chris Pryslopski, Marianne Gilday, Wendy Alexander

ABSENTEES: Nancy Hertzig

MINUTES: Motion by Carl to accept minutes, seconded byMarianne, passed.

FINANCIAL REPORTS:   filed for audit

DIRECTOR’S REPORT:
Book sale generated $782 with great volunteer turnout
Wendy submitted MHLS trustee election sample

CORRESPONDENCE Tom Colucci informed that his check for carpentry and painting contract will be available

COMMITTEES:
Budget & Finance (Wendy, Nancy, Craig, Toby, Karen, Cherilyn) Election inspectors contacted. Two confirmed, third possible.
Physical Plant:  (Carl, Chris) Colucci construction set to commence. VirtualmPlant has set up a Facebook account for the staff to use to access the library’s page, where an event listing for the budget vote has been posted.
Internal Affairs: (Toby, Karen, Cherilyn) Bylaws, which were voted on in June, were reviewed. Marianne will bring in copies for orange binder.
External Affairs: (Michael, Marianne, Chris) no report

OLD BUSINESS
Lighting Rose Window
FRL & Staff Meeting
Basement cleanup
Thanks to Bob Sena & John Schwartz
Outside Lighting

Motion by Chris to pay bills, seconded by Carl, passed.
Board went into Executive Session at 8:50 pm and came out at 9:20 pm
Motion by Toby to adjourn, seconded by Carl, passed.
Next meeting September 19, 7 pm
Motion by Toby to adjourn, seconded by Marianne, passed.